Minutes for MHMA Board of Trustees Meeting – 03-May-26

The MHMA board meeting was held on 03-May-26. The following meeting minutes were recorded:

MINUTES

Progress Update: A status report on the Masjid construction is scheduled for completion.
Community FAQ: A formal list of frequently asked questions regarding the construction project is being compiled for public reference.
Compliance: A new fiscal oversight checklist is being developed to ensure all necessary documentation is audited.
Digital Records: All supporting organizational documentation is being centralized in a secure digital drive.

Bylaw Amendments: The Board is currently refining the Siraj Center bylaws to include specific clauses regarding membership and director acceptance.
Organizational Structure: The Board is reviewing trust documents and structural frameworks from affiliate organizations to ensure long-term stability.
Legal Consultation: The Board will be engaging legal and estate planning experts to establish a formal trust structure for all community assets.
Status Update: Work is underway to finalize the reinstatement of official organizational filings.

Audit Procedures:
- Financial books and accounting audits.
- Compliance audits are managed by legal counsel.
Transparency: The BOD is responsible for publishing regular financial outlook statements to keep the community informed.

Voting Protocol: To ensure proper oversight, relevant matters will be reviewed by the BOT prior to being presented to the Full Board.
Community Outreach: The Construction Committee is tasked with providing regular, direct updates to the community.
Digital Presence: The official website is being updated and in beta right now.

Monthly Review: The BOT will meet once a month to coordinate all community communications.
Regular Sessions: Standing BOT meetings are held every Sunday following Fajr prayers.

MEETING ATTENDEES

Asad Jafri, Kanishka Ramyar, Nazeer Shaikh, Owais Khalid, Shahzad Ali, Tarik Khan, Zafar Khan