The MHMA board meeting was held on21-Dec-25. The following meeting minutes were recorded:

MINUTES

Agenda 12/21 Full Board Meeting

1. Construction Update
   • Wood Rodgers(Civil engineers) came back with an ask of $15K to finish the sub-division update – Final Map approval for sub-division to be fully approved (conditions still apply – Construction of the Providence Rd completed within 3 years). We will be getting a 2^nd opinion on that. We will have more update next Tuesday. We need help on conducting surveys that is where Wood Rodgers will come in handy, but we believe the city should have all these surveys and we would be able to avoid this.
     • Earlier we received an invoice of $15K, majority of the scope of work from this invoice has been completed
     • 3 Year condition – if everything is done within 3 years. Those conditions expire and the city can impose additional conditions after.
     • Alignment with QV has yet to happen
     • Suggestion: Invite Sandhu, do an event with him
   • 3D plan – Planning to present the 3D plan to the community. BOT suggestion was to conduct small group meetings with community and suggestion is to encourage within this for community members to increase membership donations to $100
     • • Start with our large donors first
       • Discussion with Board and guidance to BOTs that we should not bring up memberships in these conversations and keep the discussion specifically to 3D plan, get feedback and encourage for donations
2. Property Tax Update & execution RACI
   • AJ provided an update from his meeting with county officers. Shared about BOE, what MHMA can do a church.
   • Spoke to supervisor of the BOE. Documented all notes and contact info. She provided a lot of new info. We have to convince her that we operate and our use of land is exactly as a church and that we are using the land for religious purposes
   • Out of 5 acres, we have an approval for 2 acres retroactively (verbally not in writing). We have to provide evidence for rest of 3 acres usage. Everything that we have done for last 2 years on the land – we should upload on website and collect centrally as evidence. Our mission statement should comply with religious activity/organization operations.
   • We have to email the supervisor and get the process started to review the remaining land that is not exempt
   • Deadline is Jan 1^st for retroactively update tax status
   • Asad S created a RACI for execution as this framework will help in identifying roles & responsibilities in-line with bylaws and speed up execution and assistance needed with right people identified and accountable – we did not get a chance to review the RACI and will be discussing offline to finalize.
   • Suggestion from Asad S to pursue Attorneys that specifically have expertise in BOE and property tax exemption. With expert guidance we will not only move in the right direction but also expedite the process.
3. MHMA non-profit update
   • We have been working with the Attorney on reinstatement process and overall guidance on structure. Completed the 1023 form for reinstatement but not filed. Attorney has noted that the non-profit explorer site has evidence that we have submitted tax return to IRS for 2023.
   • Tax return FY 2022 not filed yet. Will continue to receive guidance from attorney on this
   • Currently MHMA has no intent to shift assets to a Waqf/estate plan with so much going on. We will, at a time agreed upon by board, will initiate a conversation again to establish this with guidance from a estate plan attorney
4. Structure of Religious Committee, Criteria & Voting to change
   • Goal is to have all committees as inclusive and transparent as possible. Same applies to the religious committee. Observation is that current religious committee is specific to a region and suggestion from Oussama is to have it inclusive and diverse while also clarifying the criteria, qualification and enrollment of existing and new committee members
   • BOTs have an agenda item in the next meeting. Suggestion to discuss Religious Committee composition/structure of the committee.
   • In connection to this agenda Umar S shared a draft policy
5. Ramadan prep & key decisions
   • Asad S presented Ramadan Iftar setup options to the Board. Options included School, Tent & Containers. Recommendation is for Tents as it will be convenient for volunteers, women, food & taraweeh logistics. Total costs for tents are $4k or less in addition to heaters if we decide to add heaters
   • Board decision – Move forward finalizing the tent vendor for Ramadan.
     • There was a suggestion from Sarfaraz to keep School as a plan B and if bookings can be canceled in a relatively short time-period we should have bookings in place
   • Suggestion from Umar S to organize Eid Mela on UC land, extending what we already do to be more elaborate and additional fun elements for kids and families. @faisal Shahid taking lead on this
6. ⁠Ramadan FR Ideas & strategy (BOTs) Kanishka shared the consolidated list of ideas that BOTs discussed
   • Masjid-to-Masjid Fundraiser after Jumu’ah
   • Streamline Announcements with Email Newsletter and add sponsor
   • Hiring a Professional Fundraiser (touring masjids in large Muslim population areas such as Dallas)
   • Pledging System (software-based collection system)
   • Improve Our Website (reference to TIC version)
   • Need Story for Our Masjid – “help build a masjid in the newest city in CA”
   • Calendar for Fundraising (minimum 6-month view)
   • Fundraise at California Masjids (within 2-hour drive)
   • Improving Donation Landing Page (video, story, payment links)
   • Snail Mail Campaign (nationwide)
   • Ramadan Calendar to Attract Sponsors
   • Islamic CRM (demo needed)
   • Improve Friday Fundraising (Square, QR codes, kiosks)
   • Increase Monthly Donation Program
   • Ask Top Donors to Increase Monthly
   • Special Dinner for Top Donors (with 3D walkthroughs of new Masjid)
   • Tennis Club Fundraiser
   • Cricket Team Fundraiser / 1 touch Tournament
   • Grants (application process)
   • Bay Area Fundraiser (dining hall event)

MEETING ATTENDEES

Asad Jafri, Asad Siddiqui, Faisal Shahid, Kanishka Ramyar, Mohamed Mohamed, Oussama Saafien, Owais Khalid, Saqib Malik, Sarfaraz Shaikh, Shahzad Ali, Tarik Khan, Umar Sear

MHMA DATA